Terms of Service

These Terms of Service govern your use of the Bankhead Boys Association website, member portal, and mobile app, and your participation in the activities described there. By visiting the site, creating an account, enrolling a youth, volunteering, or donating, you agree to these terms and to our Privacy Policy.

If you do not agree, please do not use the site or the portal. If you are under 18, a parent or guardian must accept these terms on your behalf.

Bankhead Boys Association is a Georgia nonprofit corporation and a 501(c)(3) charitable organization (EIN 58-2087289), established in 1990 to serve young men in Bankhead Courts and other areas of concentrated poverty on the west side of Atlanta. We have no office, facilities, or fundraising staff; our board, mentors, and volunteers make the program possible.

We are an independent nonprofit. Our Scouting program operates under the charter and policies of Scouting America (formerly Boy Scouts of America) and our local council, but this website and portal are ours and are not operated by Scouting America.

• Accounts are for parents and guardians, youth participants, mentors and volunteers, board members, staff, and program directors. Youth accounts are created and managed by a parent or guardian.
• You must give accurate information and keep it current. A false identity, a false date of birth, or a false relationship to a youth is grounds for removal.
• You are responsible for activity under your account. Do not share your password, and tell us immediately if you suspect unauthorized access.
• Access is role-based. A parent or guardian sees only their own children's records, and a mentor sees only the youth assigned to them. Attempting to reach records outside your role is prohibited.
• We encourage multi-factor authentication and may require it for board members and staff.

You agree not to:

• harass, threaten, bully, or demean any youth, family, volunteer, or staff member, online or in person;
• upload or post unlawful, hateful, sexually explicit, or violent content;
• impersonate another person or misrepresent your relationship to a participant;
• attempt to access another account, probe the site's security, scrape data, or interfere with the service;
• use the site to solicit a youth, sell products, or promote an unrelated business;
• copy or republish photographs of youth from the site without permission.

The portal is where staff, mentors, parents, and youth track participation, advancement, mentoring sessions, documents, and academic progress. Records are entered by staff and authorized volunteers and are provided for program support.

Information in the portal is not an official school transcript, and it is not a guarantee of advancement, a scholarship, or admission to any school. Grades and school details are shown as reported by a parent, guardian, or school.

We work to keep records accurate and current, but if you see an error, tell us and we will correct it. Do not rely on the portal as your only copy of a legal or medical document.

We follow the current youth protection policies of Scouting America, known as Scouting's Barriers to Abuse, and require everyone in the program to do the same. Those policies are set by Scouting America and may change; the current version controls.

• Two-deep leadership: at least two registered, youth-protection-trained adults are present at every meeting or activity, and no youth is left alone with one adult.
• No one-on-one contact: an adult never has an unobserved one-on-one interaction with a youth, in person, online, by text, or on social media.
• Buddy system: youth participate in pairs or threes, and buddy pairs are not mixed gender.
• Annual Safeguarding Youth training: every registered adult completes Scouting America's youth protection training every year. Registration is not renewed without current training.
• Criminal background checks: every registered adult is screened through Scouting America before registration and at renewal.
• Prohibited conduct: hazing, initiations, bullying, cyberbullying, physical or emotional abuse, discrimination, harassment, alcohol, illegal drugs, unauthorized weapons, and pornography have no place in our program. Violations may end a volunteer's involvement immediately.
• Reporting: any known or suspected abuse or behavior that puts a youth at risk must be reported to the Scouts First Helpline at 1-844-726-8871, to Georgia DFCS at 1-855-GA-CHILD (1-855-422-4453), and to law enforcement when appropriate. In an emergency, call 911.

Volunteers and mentors are the heart of this program, and they accept real obligations. Before working with youth, a volunteer agrees to complete an application, provide references, consent to a criminal background check through Scouting America, and complete youth protection training. Training must stay current; a lapse pauses a volunteer's assignment until it is renewed.

Volunteers also agree to follow the Guide to Safe Scouting, our board-approved policies, and, for specialized activities, the applicable safety program: Safety Afloat and Safe Swim Defense for water activities, Trek Safely for backcountry trips, and weather hazard training for outdoor events. Adult leaders are encouraged to hold current CPR and first-aid certification.

Mentoring happens in a mentor's workplace during business hours, in line with Scouting's no one-on-one rule: sessions occur in open, observable settings, and mentors check in with program staff about each youth's progress.

Volunteers must not transport a youth without authorization, must not take a youth to a private residence, and must not communicate with a youth through private social media or messaging. Transportation follows Scouting America's vehicle and driver safety guidance, including licensed drivers, insured vehicles, seat belts for every occupant, and no 15-passenger vans.

Volunteers serve at the discretion of the board. A volunteer may be removed, and access to the portal revoked, for a policy violation, a failed screening, or conduct that puts a youth at risk.

Program activities include weekly troop meetings, mentoring sessions at sponsor workplaces, social-service visits, day trips, camping, hiking, canoeing, horseback riding, swimming, and shooting sports, each conducted under Scouting America's safety guidelines and with qualified supervision.

We transport youth to and from school, meetings, and activities, because many families have no other means of transportation. Youth must follow the directions of the adults supervising a trip.

Participation in physical activity carries ordinary risk of injury. In Scouting activities, liability coverage is provided through Scouting America's coverage for chartered organizations and registered volunteers, and the Association also maintains general liability insurance. Accident insurance, where it applies, is typically secondary to a family's own medical insurance. Parents may request a certificate of insurance for any activity.

Families are responsible for their own medical expenses and deductibles. Please tell us promptly about allergies, medical conditions, and medications so we can plan supervision.

When a parent, guardian, or school shares grades and class information, we use it only to support the youth's progress: mentors review it, staff track trends, and we may discuss support with teachers. We do not request education records from a school without a parent's authorization, and we handle any such records consistent with FERPA where it applies to the school.

Our staff are not school officials, and our records do not replace the school's official record.

Photos and videos taken at program activities may appear in the member gallery, on this website, in newsletters, in grant reports, and on our social media pages. Media permission is requested at enrollment and may be withdrawn at any time.

By uploading a photo or document to the portal, you confirm you have the right to share it and you grant us permission to store and display it within the program. Do not upload images of someone else's child without permission.

We may remove any content that violates these terms or that we believe is harmful to a participant.

Donations are accepted through Donorbox and are used to support program activities, transportation, camp fees, uniforms, and social services. Contributions are tax-deductible to the extent allowed by law; our EIN is 58-2087289.

We are registered with the Georgia Secretary of State as a charitable organization as required by the Georgia Charitable Solicitations Act (O.C.G.A. § 43-17-1 et seq.). Donation acknowledgments serve as the receipt for your gift.

Because gifts are immediately put to work, refunds are considered case by case for duplicate or erroneous charges. Contact us within 30 days and we will review it in good faith.

Donations do not buy influence over program decisions, enrollment, or the selection of mentors, and we do not sell goods or services in exchange for a gift.

The site's text, design, logos, and photographs are owned by Bankhead Boys Association or used with permission, and are protected by copyright and trademark law. You may view and share pages for personal, noncommercial purposes. Any other use, including republishing photos of youth, requires our written permission.

Scouting America, Boy Scouts of America, and their marks belong to their owners. Their appearance on this site does not imply that Scouting America endorses this website.

If you believe content on the site infringes your copyright, send a notice to info@bankheadboys.org with the information required by the Digital Millennium Copyright Act, and we will respond.

Our Privacy Policy explains what we collect, how we protect it, and the choices you have. It is part of these terms.

The site, portal, and app are provided on an as-is and as-available basis. We work to keep them accurate and online, but we do not warrant that they will be uninterrupted, error-free, or complete, or that information entered by a volunteer is always correct.

Nothing on this site is medical, legal, or educational advice. In an emergency, call 911.

To the maximum extent permitted by Georgia law, Bankhead Boys Association and its directors, officers, volunteers, and employees are not liable for indirect, incidental, special, or consequential damages arising from your use of the site or portal, or from your participation in program activities, including lost data or lost opportunity.

Where liability cannot be excluded, our total liability for a claim relating to the site or portal is limited to one hundred dollars ($100). Nothing in these terms limits liability that cannot be limited by law, including liability for gross negligence, willful misconduct, or injury caused by our own negligence where the law does not allow a waiver.

Physical activities carry inherent risk. By enrolling a youth or volunteering, you accept those ordinary risks, and parents and guardians agree to be responsible for their child's conduct and for their own medical costs.

You agree to indemnify and hold Bankhead Boys Association harmless from claims, damages, and reasonable legal fees arising from your violation of these terms, your misuse of the site, or content you upload.

We may suspend or close an account, remove content, or end a volunteer assignment at any time if we believe a participant's safety is at risk or these terms have been violated. A parent may close their account from the account page; closing an account removes portal access but does not erase records we must keep.

Provisions that by their nature survive termination, including intellectual property, disclaimers, liability, and indemnification, continue to apply.

These terms are governed by the laws of the State of Georgia, without regard to conflict-of-law rules. If a dispute arises, please write to us first at info@bankheadboys.org and give us 30 days to resolve it. If we cannot, you and we agree to the exclusive jurisdiction of the state and federal courts located in Fulton County, Georgia.

You may also bring a claim in small claims court if it qualifies. Each side bears its own legal fees unless a statute or the court provides otherwise.

We may update these terms as the program or the law changes, and we will revise the date at the top. If a change materially affects parents, guardians, or volunteers, we will notify account holders by email or through the portal before it takes effect. Continuing to use the site or portal after an update means you accept the revised terms.

Questions about these terms, a youth protection concern, or a request about your data can go to info@bankheadboys.org, by phone at 678-951-6356, or by mail at 6100 Fulton Industrial Blvd SW, Atlanta, GA 30336. We respond to messages within two business days, and to safety concerns immediately.